Key Roles & Responsibilities
1. Project Planning & Scheduling
- Study BOQ, Drawings and prepare Project summary defining Project Scope, Stakeholders, Time Line, Constrains.
- Develop detailed project schedules from project award to final handover.
- Prepare baseline schedules using Primavera P6 or Microsoft Project.
- Define project work breakdown structures (WBS), milestones, and activity sequencing.
- Establish project calendars, activity durations, and critical paths.
- Update schedules periodically based on project progress and approved changes.
2. Project Controls
- Monitor project progress against approved baseline schedules.
- Analyse schedule variances and identify delays, bottlenecks, and critical issues.
- Recommend corrective and recovery plans to minimize project delays.
- Maintain schedule integrity through regular progress validation.
3. Procurement Planning
- Develop procurement schedules aligned with project milestones.
- Prepare Material Requirement Plans (MRP) based on project schedules.
- Coordinate with Procurement to ensure timely release of purchase requisitions and purchase orders.
- Track long-lead items and critical material deliveries.
- Monitor procurement performance against planned dates.
4. Design Planning
- Prepare engineering and design schedules.
- Monitor submission and approval timelines for shop drawings, fabrication drawings, structural calculations, and material submittals.
- Coordinate with Design teams to ensure timely completion of deliverables.
- Track drawing revisions and approval status.
5. Manufacturing Planning
- Coordinate with Production teams to develop fabrication schedules.
- Plan fabrication priorities based on site requirements.
- Monitor production progress against planned targets.
- Coordinate dispatch schedules with logistics and site execution teams.
6. Site Execution Planning
- Prepare detailed installation schedules for project sites.
- Plan manpower deployment and equipment requirements.
- Coordinate installation sequences based on site readiness and material availability.
- Monitor daily, weekly, and monthly installation progress.
- Support Project Managers in achieving execution milestones.
7. Resource Planning
- Develop manpower, equipment, and resource deployment plans.
- Monitor resource utilization across multiple projects.
- Recommend resource optimization strategies.
- Identify resource shortages and coordinate corrective actions.
8. Progress Monitoring & Reporting
- Collect progress updates from Design, Procurement, Manufacturing, Logistics, and Site teams.
- Prepare Daily, Weekly, and Monthly Progress Reports.
- Develop project dashboards highlighting schedule status, procurement, fabrication, dispatch, installation, and risks.
- Present project status during management review meetings.
9. Delay Analysis & Recovery Planning
- Perform schedule impact analysis for project delays.
- Conduct critical path and float analysis.
- Prepare recovery schedules and acceleration plans where required.
- Support extension of time (EOT) assessments with planning data.
10. Risk Management
- Identify planning and execution risks.
- Develop mitigation plans for schedule risks.
- Monitor implementation of corrective actions.
- Escalate critical risks to management.
11. Coordination
- Coordinate with Design, Procurement, Production, QA/QC, Logistics, Finance, and Site Execution teams.
- Participate in internal planning meetings and client review meetings.
- Ensure timely communication of schedule changes and project priorities.
12. Project Closure
- Monitor completion of punch-list activities.
- Ensure completion of all planned deliverables before project closure.
- Prepare final project schedules and planning documentation.
- Support project handover and close-out reporting.